LOCAL SATELLITE FEES (GHANA CEDIS)INTERNATIONAL SATELLITE FEES (US DOLLARS)
300 Participants – GHS 30,000300 Participants – USD 5000
200 Participants – GHS 20,000200 Participants – USD 3000
150 Participants – GHS 15,000150 Participants – USD 2000

SATELLITE SESSION (VIRTUAL & IN-PERSON)

  • 1 hour satellite symposium session takes place  16:20 – 17:20 GMT on Wednesday 26th and Thursday 27th April, 2023

IN-PERSON & VIRTUAL SATELLITE SESSION

Satellite sessions take place in the conference venue but are fully organized and coordinated by the organization hosting the satellite. Conference organizers make satellite slots available for a fee, based on the room capacity and the time slot, and will allocate slots based on the overall conference programme. The programme committee will review the contents and speaker of the satellite sessions to ensure that they meet the scientific and ethical principles of the conference.

CRITERIA FOR APPROVAL INCLUDE THE FOLLOWING:

  1. Satellites should reflect and/or support the vision and goals of the conference.
  2. Satellites should address HIV& AIDS, co-infections, Hepatitis, TB,  COVID-19 or issues faced by individuals or organizations affected by or responding to the HIV& AIDS epidemic.
  3. Satellites should reflect conference policies and goals of diversity and inclusion.
  4. Satellites should address issues of emerging infection.

SATELLITE HOLDERS BENEFITS

Satellite holders will have the following benefits

  1. Company listing in the Pocket Programme (printed) and the Programme-at-a-Glance (online)
  2. Company listing on the conference website
  3. The following number of day passes is included (for both commercial and non-commercial organizations see satellite format)

Satellite holders will also be in the conference brochure

IN-PERSON & VIRTUAL SATELLITE SESSION

1st Option: Satellite session holders will be required to send a 30 min pre-recorded video presentation of their session. You are free to organize it at their convenient. The video will be projected during the session (in person/ virtual satellite session platform) during the conference.

 You can also decide to have a live satellite session and in this case, there is no need to send a pre-recorded video.

2nd Option: Provide at least 3 or 4 speakers for your session room for in-person satellite session

A zoom link will be created for session organizer to have 15 minutes Q&A online

NB: the satellite organizer is free to organize their 1 hour time slot as they wish


SATELLITE DAY PASSES

Day passes include access only on the day of your satellite, to all conference sessions, satellite sessions, the exhibition, and the poster area. If more than the numbers of free passes are needed additional persons have to be registered as regular conference delegates.

PLACE YOUR SATELLITE ORDER

NHARCON Satellite applications open 30th August, 2022 and close 28th February, 2023

Applications must be made through the online NHARCON 2023 website. To submit your satellite application

Satellites are available in three formats depending on room capacity with 1 hour slots.

PLEASE NOTE THAT:

  1. Room capacities are estimates at this early stage of planning
  2. Rooms are equipped with all standard equipment required to run a meeting
  3. Additional equipment can be rented (in-person)
  4. Allocation of slots will be based on first-come-first served.

SATELLITE-SYMPOSIUM CANCELLATION POLICY

Due to COVID-19, delegates will have the opportunity to participate in person or virtual. However, in the event that the COVID-19 pandemic upsurges or any other pandemic for that matter, we will go fully virtual